Products — LeadFlow
LeadFlow helps new inquiries get a fast, consistent response.
LeadFlow is Orivian's lead response automation workflow for businesses that cannot afford to let new inquiries sit in an inbox.
Who LeadFlow is for
Built for businesses where lead response is still manual.
LeadFlow is designed for the teams where someone has to be watching the inbox — because nothing fires automatically when a new inquiry comes in.
Service businesses
Businesses that depend on inbound inquiries and cannot afford to let new leads sit unanswered while the team is busy.
Local operators and contractors
Local businesses and field operators who receive leads through their website and need a fast, consistent response system.
Consultants and agencies
Consultants and agencies where a slow response to a new inquiry can mean losing the engagement before it starts.
Field service teams
Field teams where the person responding to leads is also out doing the work — and inbox monitoring is not always possible.
Businesses with website forms or inbound inquiries
Any business receiving inquiries through a form, email, or intake flow where the response process is currently manual.
Key features
What LeadFlow automates.
Every step of the lead response process — from capture to follow-up — runs without manual intervention.
Form capture
The workflow triggers the moment a form is submitted — from your website, landing page, or any connected intake source.
Instant email acknowledgment
The lead receives a confirmation immediately, in your voice, so they know their inquiry was received.
Optional SMS acknowledgment
For high-intent inquiries, an SMS acknowledgment can be sent within seconds of form submission.
CRM contact creation
A contact record and opportunity are created automatically with source, form data, and initial tags applied.
Owner notification
The right person is notified immediately — by email, Slack, or SMS — with the lead details attached.
Source and urgency tagging
Leads are tagged by source and urgency so your team can prioritize without manually sorting through a list.
Booking link handoff
A calendar link is included in the acknowledgment or follow-up so leads can book without waiting for a manual reply.
Follow-up if no response
If no action is taken on a lead within a defined window, the workflow re-alerts or escalates automatically.
How it fits into Orivian
LeadFlow is an Orivian implementation package.
Delivered as an implementation package
LeadFlow is not a self-serve software product yet. It is delivered as an Orivian implementation — configured for your intake sources, CRM, and follow-up timing.
Built on proven automation patterns
LeadFlow uses the same lead response workflows Orivian builds for clients. The logic is tested and the steps are clear.
Connects to your existing tools
LeadFlow is configured to work with the forms, CRM, and communication tools you already use — not a new platform you need to adopt.
Pricing
Implementation is scoped to your intake sources and CRM.
Implementation packages typically start around $500–$1,500 depending on form sources, CRM setup, notification logic, and follow-up cadence.
Related example systems
Other systems that work alongside LeadFlow.
LeadFlow handles lead response end to end. These are additional representative systems Orivian can build to support connected workflows.
Example system
Lead response system
The problem
New inquiries land in an inbox and wait until someone is available to respond — sometimes hours or days later.
What it does
A workflow captures form submissions, sends an immediate acknowledgment to the lead, creates a CRM record, and notifies the right person to follow up — all within seconds of submission.
Likely outcome
Designed to reduce response lag and ensure every inbound inquiry gets a consistent, timely acknowledgment regardless of team availability.
Example system
Invoice follow-up system
The problem
Someone on the team manually checks open invoices each week and sends reminder emails one by one.
What it does
An automated workflow triggers when an invoice is created, sends reminders at defined intervals before and after the due date, escalates overdue items internally, and updates records when payment is received.
Likely outcome
Designed to reduce the time spent manually chasing payments and create a consistent follow-up process that does not depend on someone remembering to act.
Common build
Operations handoff system
The problem
Work completes on one side of a process but the next team is not notified. Delays stack up because transitions are invisible.
What it does
When a task or stage is marked complete, the system automatically notifies the next team with the relevant context attached — no manual forwarding required.
Likely outcome
Designed to reduce delays between stages and eliminate handoffs that depend on someone remembering to send a message.
Representative workflow
Reporting dashboard system
The problem
Getting a clear picture of operations requires opening multiple tools, pulling exports, and assembling the numbers manually.
What it does
A custom internal dashboard connects to existing data sources and presents key operational metrics in a single view, updated automatically on a defined schedule.
Likely outcome
Designed to reduce time spent compiling reports and give decision-makers faster access to the information they need.
Example system
AI-assisted data review system
The problem
Incoming documents or records are reviewed manually line by line before anyone can act on them.
What it does
An AI-assisted workflow extracts key fields from incoming documents, flags anomalies or missing information, and routes items to the right person based on content for human review.
Likely outcome
Designed to reduce the manual review burden and speed up the time from document receipt to actionable next step.
Representative workflow
Custom internal tool
The problem
A core business process runs on a spreadsheet that has become too complex, too fragile, or too slow for the team using it.
What it does
A purpose-built internal tool replaces the spreadsheet with a structured system that validates input, tracks records, and gives the team a cleaner interface for the work they do every day.
Likely outcome
Designed to reduce errors from manual data entry and give the business a more reliable foundation for the process it depends on.
Related
Related Orivian pages
Lead Response Automation
Learn how instant acknowledgment, CRM updates, and follow-up workflows fit together.
Learn more →Business Process Automation
Automate lead capture, routing, notifications, and follow-up.
Learn more →AI Integration
Use AI carefully for intake triage, summaries, or support where it makes sense.
Learn more →Free tools
Plan your lead response workflow.
Use the lead response workflow template before deciding what should be automated.
Automation
Lead Response Workflow Template
A practical template for mapping how new inquiries are captured, acknowledged, routed, updated in your CRM, and followed up.
Use this tool →
Automation
Automation Opportunity Scorecard
A simple scorecard for deciding which workflow is worth automating first.
Use this tool →
Start with a free operations audit.
We will map your current lead intake flow and show you where LeadFlow removes the most delay and manual work. No commitment required.
Prefer email? hello@orivian.ai